BHUBANESWAR: The higher education department on Friday asked state universities to implement e-Office for official work. It is developed by the National Informatics Centre (NIC). It will make the office paperless and enhance transparency in office work.
Department secretary Saswat Mishra has written letters to vice-chancellors of 12 state public universities for implementation of the e-Office system. It is a digital workplace solution for government or semi-government offices. It is already implemented in other parts of the country, he added.
Centre for modernising government initiatives (CMGI), a society under the administrative control of general administration and public grievances department, is the authorised agency to implement e-Office in state government offices/establishments including state public universities.
“As e-Office implementation expenses are borne by CMGI out of its own budget, state public universities do not have to incur any expenses on account of implementation of e-Office,” said Mishra in the letter.
He said this system will enhance transparency, increase accountability and assure data security/integrity. It will also transform work ethics in offices. “Therefore, you are requested to kindly contact CMGI for early implementation of e-Office in your university,” said Mishra in the letter.
CMGI official sources said the files will be paperless. “It will be stored electronically in the cloud. Even the files will have digital signatures. This process is very smooth and any officer who is away from his office can clear the files digitally. This will save time and help meet the deadline for the office,” he added.
The officer said the files cannot be tampered. “These e-files cannot be misplaced like paper documents. If any officer wants to tamper a file, the system will show the digital footprint. Sometimes, paper documents get damaged because of the fire accident. But it will not happen in the case of the e-Office system,” he added.
The e-Office system has been implemented in 100 offices of the state including Commissionerate Police office, Odisha Public Service Commission (OPSC) office and Odisha University of Agriculture and Technology Bhubaneswar (OUAT).
Courtesy: Times of India